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CONTRACT

LIFECYCLE

MANAGEMENT

DRIVE
PRODUCTIVITY

INCREASE
VISIBILITY

MITIGATE
RISK

MINIMIZE
TOOLSETS

There are so many advantages to implementing a Contract Lifecycle Management (CLM) platform for your organization’s needs. Contract renewals, administration, execution, optimization, storing, generating, importing, negotiating and reducing risk all become easily manageable and automatable.

 

If your current CLM processes are overly manual, time-consuming, and often inaccurate, investing in an augmented CLM platform is appropriate. 

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KEY FUNCTIONS
OF A
CLM PLATFORM

Key Functions

Central
Repository

  • Attach metadata to each contract

  • Full-text search capabilities

  • Secure, cloud-based

  • Restrict access; role based

  • Better version control

Workflow
Automation

  • Process more efficiently

  • Regulate the track and path of a contract

  • Utilize multiple variations of workflows

  • Use of notifications to prevent bottlenecks

Standardization

  • Use pre-approved contract templates

  • Eliminate starting from scratch each time

  • Minimize risk of having outdated language

  • Create, configure & evolve custom contract templates for common (NDA, MSA, SOWs)

Negotiating Contracts

  • Track every change made to a contract

  • Who made edits, when and outstanding

  • Flexibility to route for required approvals

  • Sign from a secure cloud repository

Clause
Library

  • Leverage pre-approved legal language

  • Provide self-service model for sales reps

  • Use clause libraries during negotiation to keep process moving

Reports
& Analytics

  • Provide insight into overall contract process

  • Continuously improve efficiency

  • Maximize revenue; improve relationships

  • Insights into renewals, contracts with standard vs non-standard clauses

DocuSign

CLM IMPLEMENTATION SERVICES

There are numerous costs and risks associated with having unsecure and inefficient Systems of Agreement (SOA), including difficulty maintaining visibility into location of paper documents, lack of ability to collect documents effectively from multiple sources, and inevitable human errors. Technology is available to streamline contract and agreement management.

1.

Is your organization currently slowed by widespread manual processes?

2.

Is your staff rekeying agreement data that exists in disparate systems and wasting time?

3.

Post signature, are your agreements and contracts having to be manually processed and transferred to billing systems? 

​​Regardless of department and function, a centralized, efficient, and highly visible CLM system unlocks the full potential of your organization’s teams. DocuSign Agreement Cloud automates previously manual documentation and contract processes for your organization in a scalable, cost-effective, and highly fluid manner. Let the team at Eighty-Twenty Group help accelerate the process of doing business for your organization with DocuSign Agreement Cloud.

When considering DocuSign Agreement Cloud CLM implementation services, leverage the expertise of technology advisory firm Eighty-Twenty Group.  We combine our SpringCM roots with more than 20 years of experience providing top-rated consulting, implementation, and guidance service delivery.

​

We are your partner and advocate

PREPARE

Create
​Create a document in a productivity application (i.e. Microsoft Word or Google Docs) then easily transfer the document into an agreement process

 

Industry Approved
​Provide industry-approved agreement templates

​

Auto Populate
Pull data from systems of record & automatically populate parts of an agreement, such as customer, product, and pricing information

​

Dynamic Clauses
Automatically generate an agreement with clauses that dynamically configure themselves based on (for example) the signer’s geographic region

​

Wizard-Like Experience
A wizard-like experience guides preparer to provide information necessary to automatically create an agreement customized to their needs

​

Collaborate & Audit
Allow multiple parties to review, redline, and collaborate on the draft agreement, while deliberations are tracked and the agreement is versioned in an auditable way

SIGN

Route
​Route the agreement to multiple parties with different roles, like reviewers, approvers, and signers. For signers, some may only sign in a certain order, and others may sign in parallel.

​

Identify
​Identify each signer with a method appropriate to the agreement type and regional laws. This could range from a simple email authentication to the signer’s presenting an official document via video conference.

 

Monitor
Monitor the status of each participant in the process, so it’s clear who still needs to do what.

 

Certify
Certify the signing process and the completed agreement, including a detailed record of who did what, how they were authenticated, and other contextual information.

ACT

Transfer
​If the agreement requires a payment, automatically transfer the amount to a billing system or, better, collect the payment as part of the signing process.

​

Update
If the signer has provided new or updated information as part of the process, automatically transfer that information back to the relevant system of record, such as a CRM system.


Trigger
Trigger other processes based on an agreement’s completion, such as to provision a new customer account.

MANAGE

Retain

Retain agreements securely in a centralized place or maintain centralized access to agreements that reside across different repositories.

​

Search

Search agreements based on a variety of criteria, including AI-driven concept search.

​

Report

Report on agreement completion, turnaround time, and various other trends.

​

Analyze

Analyze agreements’ clauses for risks and opportunities.

IMPLEMENTATION STRATEGY

PLAN

  • High-Level Discovery 

  • High-Level Process Analysis

  • Define SOW

  • Timeline, Plan & Budget

  • Customer Acceptance

PROCESS

  • Define Team and Project Governance

  • Detailed Discovery

  • Process Analysis

  • Process Reengineering

  • Define User Stories

  • Final Solution Design

  • Customer Acceptance

CONFIGURE AND TEST

  • Account Configuration

  • Solution Configuration

  • Migration

  • Test Script Validation

  • User Acceptance Testing

  • Go-Live Readiness

PREPARE

  • ​Admin Training

  • User Training

  • Change Management

  • Go Live Readiness

  • Customer Acceptance

DELIVER

  • Production Release

  • Production Validation

  • Customer Acceptance

  • Continued Training

  • Go Live

SUPPORT

  • Post Production Support

  • Retrospective

  • Transition to Support Team(s)

  • 30-day Check-In

  • Continued Customer Success

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